Vol 35 | No 2 | Spring 17
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RFP for New Library Management System & Future Transition

ImageThe UCI Libraries and the UCI Law Library are entering the final phases of their Request for Proposals (RFP) for a new Library Management System (LMS) and Discovery Layer. The Libraries' current Integrated Library system, which is the technology behind the ANTPAC catalog, the Libraries' financial system used to track purchases and subscriptions, as well as modules such as course reserves, circulation and electronic resource management, dates to the early 1990's. This platform will not be supported by the vendor in the long term. The Libraries made the strategic decision in the summer of 2016 to investigate options for a new Library Management System and Discovery Layer, and are now well along in this process. The new features and functionality will make the research process easier and faster for our users and will allow for more efficient workflows throughout the Libraries. Importantly, this migration will move the Libraries to a cloud-based platform, which will provide greater flexibility, sharing of data and metadata and ease of upgrading as new features become available.

Teams from across the Libraries have evaluated Library Management Systems from the major vendors who have submitted bids, and have just completed a scoring process to determine which companies will be invited to campus to demonstrate their products. Once this process is complete, University Purchasing and Risk Services will assist with a process of negotiating pricing and awarding the contract. Once a contract is awarded, the Libraries will carefully implement and test each module over several months.

We plan to seek user feedback about the public facing functionality as the project progresses, and hope to have a new online catalog launched by Summer 2018.

The existing system will stay in place during the implementation process, though in later phases of testing users may have the option of choosing which system to use. Our hope is that the transition will be seamless and that the new products will be intuitive to our users, but we will be providing opportunities for our community of users to learn about the features and functionality of the new LMS.

We have created a public webpage with FAQs and a timeline to keep campus users informed on the status of this project: lib.uci.edu/new-library-management-system

For more information please contact John Renaud, Associate University Librarian for Research Resources at jrenaud@uci.edu.